Executive Assistant Needed

  • BUDGET: $5 USD per hour freelance rate - full time. 

  • Flexible location, prefer Asian time zone

  • Working hours are 8am to 5pm Singapore time.

We run a busy digital marketing agency specialising in social media marketing, Google Adwords, and email marketing.

We need a vibrant, friendly, and organised executive assistant & operations manager who has both people and technical skills and has a focus on organisation, executing tasks, and getting things done.

This new role will be focusing on being an executive assistant to the CEO.

This will include working across a diverse range of tasks including: 

  • Xero accounting

  • Email management

  • Office management

  • Research

  • Reporting

  • Inducting new staff

  • Developing systems & processes

  • Marketing automation


The successful candidate will enjoy an ongoing working relationship as we have tasks that need completing every week. This is varied and stimulating work as we have a diversity of clients, and you'll be joining a fast growing agency on the cutting edge of media and technology with clients in Australia, Singapore, and Malaysia, USA, and the United Kingdom.

We need someone with the following skills:

*Very organised with calendars and excellent communication in English.

* Research diverse information, and format into reports and summaries.

* Processing data and working with excel, contact lists.

* You will manage the CEO's inbox and schedule and will fulfil various admin/research tasks as required.

* Administration of office tasks and Xero accounting invoices and reports.

* Liaise with ecommerce suppliers to setup new ecommerce stores via email (and phone where necessary).

* Social Media Marketing management via LinkedIn and Facebook.

* Use Asana for project management.

* Fluent spoken English and excellent written English.

* Social Media Marketing (Facebook, Instagram, LinkedIn, YouTube) & Google Analytics reporting, training will be provided.

* Wordpress, Squarespace website updates.

* Help manage other freelancers to keep the agency running smoothly and deadlines being met.

We want someone who is the organised one on the team! To help implement the strategy set out by the CEO and to partner the rest of the team to ensure the business and office operations are running smoothly.

I would like to trial your services as a paid contractor initially and once I have selected a candidate and if we work well together, we'll engage you full time as soon as we are both comfortable.

Interested in this role?

Please include a link to your resume and briefly explain why your skills & experience suit working with us.